Terms of service
Last updated 29 September 2026
The rules for using Workhal’s workplace portal and beta service.
1. Service and operator
These terms cover the Workhal website and workplace application, operated by Lukas Jääger, contact: lukasjaager@gmail.com. Workhal helps teams share workplace knowledge, files, announcements and schedules, manage access and coordinate shift trades. References to “you” mean the person using the service and, where you are authorized to act for an organization, that organization. A separately signed agreement takes priority over conflicting provisions of these terms.
2. Agreement and authority
Use Workhal only if you can enter into this agreement or are authorized to use it under your organization’s agreement and applicable law. A person creating or administering a workplace must have authority to do so for that organization. By registering or using the service after these terms have been made available to you, you agree to them to the extent permitted by law. If you do not agree, stop using the service and contact us about your account or data.
3. Beta access and availability
Workhal is currently a beta service. Access to creating or managing organizations may be limited to approved testers, and approval may be withdrawn. Features, limits and availability may change; errors, interruptions and data loss are possible. Keep independent copies of essential records and a fallback process for shifts and critical instructions. There is no uptime or support-response guarantee unless separately agreed. Beta access does not guarantee future access or a particular feature.
4. Accounts and permissions
Provide accurate account information, protect sign-in methods and use only your own authorized access. Tell us promptly about suspected compromise. Owners are responsible for inviting the right people, reviewing access, assigning suitable roles, and removing access when no longer needed. An account or invitation does not automatically grant management rights. Do not bypass role restrictions or use another organization’s data without authorization.
5. Public workplaces, links and shared devices
Owners choose what to publish and how people enter their workplace. Public content is accessible to anyone with the address. Join codes and private links are transferable access credentials, not proof of employment or identity. Distribute them only to intended recipients, rotate them after suspected disclosure, and review what is visible without an account. Sign out and leave the workplace on shared devices. Access changes cannot retract information already copied or downloaded.
6. Your content and our permission to process it
You or your licensors retain ownership of content you provide. You grant Workhal the limited permission needed to host, store, copy, display, transmit and process that content to provide, secure and maintain the service and enabled integrations. You must have the rights and lawful basis to upload and share it. This permission does not transfer ownership or give us a right to sell your content. Necessary backup and legal retention may continue after deletion as described in the privacy policy and applicable agreements.
7. Workplace and employment responsibilities
The workplace remains responsible for the accuracy and legality of its instructions, staffing, schedules, approvals, notices and employment decisions. Check imported schedules and trade outcomes against the source system before relying on them. An announcement acknowledgement records an in-app action; it is not proof of understanding, training completion or legal consent. Workhal is not an emergency service, payroll authority or substitute for health, safety, employment or professional advice. Do not rely on it as the sole record for safety-critical operations.
8. Acceptable use
Do not use the service for unlawful, discriminatory, harassing, fraudulent or infringing content or conduct. Do not upload malware, attempt unauthorized access, expose other people’s private information, disrupt the service, evade access restrictions or scrape data you are not entitled to access. Do not upload sensitive personal information or confidential material unless the service is suitable for it and you have the necessary authorization and safeguards. Security research must avoid accessing other users’ data or disrupting service; report suspected vulnerabilities privately.
9. Third-party services
Sign-in, hosting, storage, email and optional integrations depend on third-party providers. Their applicable terms and policies also govern their services. Only connect accounts you are authorized to connect. An enabled Deputy connection can import roster data and submit approved shift-assignment changes. Verify the affected employees and shifts before approval. Disconnecting a service stops future integration access according to its controls but does not automatically delete information already imported or reverse changes already made.
10. Privacy and organizational data
Our privacy policy explains personal data handling. Workplace owners must inform employees about their use of Workhal, establish a lawful basis, set suitable access and retention rules, and respond to requests concerning workplace data. Where Workhal processes personal data on an organization’s behalf, the required data-processing agreement and lawful transfer arrangements must be in place. These terms and the privacy policy alone are not a substitute for that agreement.
11. Fees and changes to commercial terms
Any fees, payment obligations, service limits and cancellation terms must be disclosed and agreed before they apply. A request for a demo, waitlist place or beta account does not by itself authorize a charge. If paid plans or paid setup assistance are introduced, their terms will be provided separately before purchase; we will not silently convert a free beta into a paid subscription.
12. Suspension, leaving and deletion
You may stop using Workhal at any time. Contact your workplace owner about membership and content, and contact us about closing your account or requesting data. We may restrict or suspend access for a material breach, security risk, legal requirement or ending the beta, and give notice and an opportunity to resolve issues where reasonably possible. Urgent security or legal situations may require immediate action. Before leaving, arrange copies of records you are entitled to keep. Deactivation, profile removal, account deletion and workplace deletion are distinct; none should be assumed to delete every organizational record or backup.
13. Warranties and liability
To the extent permitted by applicable law, the beta is provided as available without a promise that it will be uninterrupted, error-free or fit for a particular purpose. To that same extent, Workhal is not responsible for indirect losses or lost profits resulting from use of the service. Nothing in these terms excludes liability or remedies that cannot lawfully be excluded, including mandatory consumer rights, liability for fraud or intentional misconduct, or applicable data-protection rights. Any separately agreed service commitments remain effective.
14. Changes, disputes and general terms
We may revise these terms, show a new revision date and provide appropriate notice of material changes. Changes do not remove accrued rights or retroactively impose fees. Contact lukasjaager@gmail.com first so we can try to resolve concerns. Applicable mandatory law and the competent courts determined by that law remain available; these terms do not require arbitration or waive statutory rights. If one provision is unenforceable, the remaining provisions continue to apply. Failure to enforce a provision immediately does not waive it.
15. Contact
For service, access, legal or security questions, contact Lukas Jääger at lukasjaager@gmail.com. For workplace instructions, schedules and employment-related matters, contact your workplace administrator.